---
title: Creating and Setting Up Group Programs
description: Creating and Setting Up Group Programs
---

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1. [Wellifiy Knowledge Hub](https://support.wellifiy.com/en-au/knowledge-hub?hsLang=en-au)
2. [Group Programs](https://support.wellifiy.com/en-au/knowledge-hub/group-programs?hsLang=en-au)

# Creating and Setting Up Group Programs

### 🧑‍🤝‍🧑 Creating and Setting Up Group Programs

The Group Programs feature in Wellifiy allows Team Members to coordinate structured, multi-session programs for patients. This article explains how to create a new Group Program, configure what patients will see, and set up actual session dates that appear in calendars and power attendance tracking.

---

#### ✅ Step 1: Create a New Group Program

1. Navigate to **Group Programs** in the sidebar.
2. Click the **+ New** button in the top-right corner.
3. Complete the form. The **only required field** is:
   
     - **Program Name** – e.g. “Mindfulness 101”
   
   All other fields are optional and can be filled in if you want them displayed to patients or for internal tracking:
   
     - **Clinicians** – Select one or more facilitators
     - **Start Date / End Date** – Overall program timeframe
     - **Start Time / End Time** – Indicative session time
     - **Duration** – Length of each session (e.g. 1 hour)
     - **Session Total** – Number of sessions planned
     - **Day** – Default day of the week sessions occur
     - **Location** and **Room** – If the program is delivered in person
     - **Description** – Optional program description
     - **Internal Notes** – For team member use only
     - **Commencement / Completion Assessments or Forms**
4. Click **Save** to create the program.

> 🛠 This step defines the **Program Info** and how it appears to patients. It does **not** create calendar appointments — that’s handled in the next step.

---

#### 🧑‍💻 What Patients Will See

The following fields (if filled in) are visible to patients in their **mobile app** and **web portal** as part of the program overview:

- **Start Date / End Date**
- **Start Time / End Time**
- **Duration**
- **Session Total**
- **Day**
- **Location** and **Room**
- **Clinician Names**

> 📌 These are **display-only fields** that help patients understand the program structure. They do **not control scheduling** or attendance tracking.

---

#### 📆 Step 2: Add Session Dates

After saving the Group Program:

1. Open the program and navigate to the **Session Dates** tab.
2. Click **+ New Session**.
3. In the modal, enter:
   
     - **Start Time / End Time**
     - **Start Date / End Date**
     - Repetition pattern (e.g. every 1 week)
4. Click **Save** to generate session dates.

> 🗓 These sessions power:
> 
> - Calendar visibility
> - Attendance tracking
> - (If enabled) Video call functionality

---

#### 👁️ View and Filter Related Patients

While patients are **assigned to a Group Program via their Patient Profile**, you can view all related patients by clicking on the Group Program and name and opening the **Overview tab** to:

- See a list of all patients related to the program
- View each patient’s:
  
    - **Booking Status** (e.g. Booked, Waitlisted, Recommended)
    - **Assigned Clinician**
    - **Program Start Date**
    - **Attendance Progress**
- Use filters to narrow the list by:
  
    - **Status**
    - **Primary Team Member**

> 🧠 To learn how to assign patients to a Group Program, see the article:  
> 👉 **Assigning Patients to a Group Program**

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