Sync Your Wellifiy-Powered Calendar with Google Calendar or Outlook

Calendar Sync allows Team Members to connect their external calendar (Outlook or Google Calendar) with their Wellifiy powered calendar. This is a two-way sync:

• External calendar events will block out availability in Wellifiy (so patients can’t book over them)

• Patient bookings made through Wellifiy will appear in your external calendar

✅ How to Set Up Calendar Sync

1. Go to My Settings → Calendar Sync

2. Enter your Outlook or Gmail address

3. Click Sync

That’s it — once connected, your calendars will begin syncing automatically.

🔄 How It Works

• Events in your external calendar will appear in your Wellifiy calendar as red blocks labelled: Unavailable (External Cal)

  💡No appointment details will be shown — only the blocked time.

• Bookings made by patients in Wellifiy will be added to your external calendar.

⚠️ Important Notes

• No buffer is added around external appointments.

  For example, if an external event ends at 12:50 PM, your next available time will be shown as 12:50 PM.

  🕒 If you prefer to keep bookings aligned to the hour or half-hour, make sure your external events are created accordingly.

• Overlay calendars or third-party event feeds are not supported.

  For example:

  • Flights, hotel bookings, or tickets added via Gmail are often shown as calendar overlays, not actual calendar events.

  • These overlays look like appointments but aren’t true entries in your calendar — and won’t be picked up by the sync.

    💡 Some other practice management platforms only provide a calendar overlay rather than true syncing. With Wellifiy, events must exist as actual entries in your Outlook or Google Calendar to be recognised and synced.